DeveEnergy streamlines expense management with Pluto

Introduction to DeveEnergy

DeveEnergy, a provider of maintenance, operational strategy, and contingency planning for gas turbine systems, focuses on improving efficiency and reducing costs. Their comprehensive services include Outages and Field Services, Consulting, Project Management, Owners Engineering, Parts and Equipment, and Borescope Rentals.

Challenges Faced by DeveEnergy

DeveEnergy encountered several challenges in their expense management process:

• Lack of Expense Management Platform: DeveEnergy had no dedicated platform for expense management, resulting in limited visibility and control over expenditures.
• Reliance on Personal Debit and Credit Cards: The company used personal debit and credit cards for business expenses, leading to a lack of transparency and control over company spend.
• Alignment with Lean Operations Methodology: DeveEnergy follows a Lean Operations Methodology, emphasising technology over human capital. They needed a platform that aligned with this approach.

In the energy sector, expenses can vary significantly due to the complexity of operations, the need for specialised equipment and services, and the unpredictable nature of maintenance and project-related costs. These challenges made it crucial for DeveEnergy to have a robust expense management solution in place.

Trying different expense management solutions

The key challenge DeveEnergy had to solve was the lack of visibility that came from the use of personal debit and credit cards along with a company card. This multi-card approach led to a lack of clear visibility into both individual card expenses and overall company spending.

Tomasz, Managing Director of DeveEnergy, had previously experimented with expense management solutions like Zoho Expenses and Concur:

• Zoho Expenses: Struggled with receipt recognition, leading to inefficiencies.
• Concur: Found Concur to be overly complicated and slow, making it unsuitable for Deve's needs.

Both platforms were deemed unnecessarily complicated and not user-friendly.

Comprehensive visibility offered by Pluto

Reporting gives monthly visibility of amount that flows through the company

Tomasz Tremblinski, Managing Director

Pluto's budget-controlled corporate cards prevented overspending, aligning with the company's financial management goals. In addition, Tomasz found Pluto's platform provided comprehensive visibility of all expenses, allowing the company to track and manage spending efficiently.  

Tomasz was also particularly impressed with Pluto's integration capabilities with accounting softwares.

Stunning that Pluto integrates directly with Accounting Software, it’s so much smoother, and CSV import/export means I'm living the dream.

Tomasz Tremblinski, Managing Director

‍‍Automating Expenses to complement the Lean Operations Methodology

Pluto's financial management platform perfectly complemented DeveEnergy's Lean Operations Methodology. By automating expense management processes, Pluto saved the DeveEnergy team valuable time, allowing them to focus on more impactful and enjoyable tasks within their roles. Further, the integration of comprehensive reporting and real-time data enabled informed, data-driven decision-making, crucial for lean operations.

This was another factor that helped Deve.

Other features DeveEnergy Loved About Pluto

The actual recognition of receipts works and its amazing! It’s saving me hours of work that I don’t enjoy

Tomasz Tremblinski, Managing Director